Procedure for Apostille of Canada Company Documents

With the continuous development of international economic trade, an increasing number of companies are opting to register in Canada to enhance their corporate visibility, influence, and product competitiveness. The rapid growth of international trade has also led to numerous trade disputes and conflicts between countries.

When Canadian companies engage in business activities in other countries, such as establishing joint ventures or wholly foreign-owned enterprises, setting up representative offices, trademark registration, court litigation, etc., or when enterprises have trade disputes with Canadian companies and need to file a court lawsuit against foreign enterprises, they are required to provide proof of the legal status of the overseas company. This proof of legal status must undergo The Hague Apostille to authenticate the existence of the legal entity.

When a Canadian company registers in other countries, it should provide its Certificate of Incorporation and the register of directors and shareholders as proof of legal status.

The Certificate of Incorporation for a Canadian company is issued by the Registrar of Companies and is generally known as the Certificate of Incorporation. This document reflects the name of the Canadian company and its date of establishment.

The register of directors and shareholders for a Canadian company (usually called the Register of Members/Directors) contains information on company shareholders, share capital, and share structure.

• Certificate of Incorporation
• Memorandum and Article of Association
• Incumbency
• Certificate of Good standing
• Bank letter
• Corporate Bylaws
• Adoption of Corporate Resolution
• Board Resolution
• Minutes of Meeting

An Apostille is a specialized form of authentication recognized by countries that are parties to the Hague Convention. The process aims to simplify the authentication of documents for international use by eliminating the need for further Consular legalization.

Steps for Apostille on Canada Company Documents:

Steps:
STEP 1. Notarization: Canada Company Documents must be notarized by a solicitor or a Notary Public.

STEP 2. Apostille Issuance: The final step is obtaining the Apostille from competent provincial authorities. This endorsement ensures the Canada Company Documents’ acceptance in Hague Convention member countries.

An Apostille is a specialized form of authentication recognized by countries that are parties to the Hague Convention. The process aims to simplify the authentication of documents for international use by eliminating the need for further Consular legalization.

A scanned copy of the Canada company documents